Dental Office Manager Jobs

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238 days ago

Office Manager Dental Front Office Byte Dentistry & Orthodontics/Byte Dentistry & OrthodonticsHouston, TX 77005

PRIMARY RESPONSIBILITIES Responsible for administering the day-to-day activities of the business office, including: patient and employee relations; staff interviewing/dismissal; management of marketing and communications efforts; ensuring regulatory compliance; staff training and motivation. Assist the dentist with other tasks as assigned. SPECIFIC DUTIES o Manage day-to-day operations of dental office o Manage and direct staff assignments and activities, in accordance with office policies and applicable laws o Manage compliance with OSHA, state and federal regulations o Know and follow dental office contingency plan o Stay current with trends, legislation and regulations in the dental profession o Manage patient financial accounts o Manage the hiring and ongoing performance of staff o Manage and update office computer systems Patient Management o Oversee patient relations and handle patient complaints o Help explain office policy to patients o Help support staff as needed (i.e., appointment scheduling, collections, insurance, etc.) o Monitor patient relations with regular patient satisfaction surveys Staff Management o Assign, direct and manage staff duties, as assigned by the dentist o Determine staff schedules o Recruit, interview and hire employees as directed by the dentist o Orient and train new staff o Organize staff training on OSHA and HIPAA compliance o Display any posters required by federal, state or local law o Monitor staff performance o Conduct staff and salary reviews o Coordinate team meetings o Engage in conflict resolution o Help arrange for staff CE o Make business travel arrangements for dentist and staff 2 Records and State and Federal Regulations Management o Help implement compliance with state and federal regulations o Arrange for OSHA, HIPAA, and risk management training o Maintain employment records o Update and maintain employee policy manual o Help dentist draft office policies Marketing and Public Relations o Oversee the design of marketing and promotional materials (print and electronic) o Manage dental office advertising/recruiting ads for new staff o Implement marketing strategies o Coordinate event planning, conference travel, volunteer and mentorship opportunities, community outreach, and similar programs o Assist with dental office facility management Social Media o Oversee the development and maintenance of pages on appropriate social media platforms, including the practice blog o Supervise the creation of appropriate and engaging social media content o Monitor and manage comments and questions that arrive via social media channels o Develop and implement a strategy for handling negative reviews on sites such as Yelp o Stay current with trends in the dental profession and social media in general PERSONNEL REQUIREMENTS Education/Experience o High school diploma or equivalent; some college preferred o Dental experience preferred o Working knowledge of computers for word processing, insurance claims processing and records management [list computer software experience required including any specific dental software] o Knowledge or experience in staff management Interpersonal o Excellent communications skills o Team player o Conflict resolution experience o Customer service or patient relations experience o Ability to communicate all concerns to the dentist

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242 days ago

Office Manager Dental Front Office Bear Creek Family DentistryDallas, TX 75207

Position Overview The General Manager provides strategic direction for their Office. This manager must maintain operations and drive results in his/her practice, through people development, and sales growth. The manager must hire, train and develop staff members and Assistant Managers that share Bear Creek Family Dentistry’s values and culture. The Manager must convey the Bear Creek culture to his/her team and be an inspiring leader who likes to work hard, have fun, and show sincere dedication to Bear Creek Family Dentistry. The General Manager must ensure that the office always delivers the best patient experience! Benefits offered for all Full-time Office Managers: • Medical, Dental, and Vision Benefits • Healthcare Flexible Spending Account • Life Insurance • Continuing Education Credits • Base hourly pay ($20-$30); uncapped commission, bonuses, and OT pay • On the job the training and certifications for Nitrous Oxide, RDA, and BLS/CPR • Paid Time Off and Sick time • Paid Holidays • Early closure for company events • Regular Company Breakfasts, Potlucks, Holiday Parties, All Occasions Key Responsibilities and Area To Focus On: People Management: Own staffing in office by providing timely feedback on interviews to the management team. Ensure the office environment is safe at all times for both staff and patients; oversee the correct facilitation of the orientation process is being executed properly; write and implement or monitor manager development and performance plans; ensure performance plans are written and executed as needed; ensure proper procedures are followed in regards to hiring, promotions and separations. Creates or approves assistant manager and office staff schedules to ensure proper staffing levels for expected patient volume, while taking staff availability, payroll, and overtime costs; ensure the implementation of Bear Creek’s training program is being performed in the office; own the performance of the entire office; promote a work hard have fun environment Financial Management: Audit all facets of operations deliver feedback and develop solutions to facilitate improvements; Consult with and educate customers to achieve beneficial outcomes for their dental treatment plan. Perform financial analysis; control cash, property, product and equipment; builds sales, control labor and supply costs; meets all targets set by Operations Leadership; set aggressive goals to drive business metrics Operations Management: Maintain office cleanliness and image; identify and communicate maintenance problems to the Facilities Department; maintain all facilities to Bear Creek’s company standards. Use company provided tools to coach, mentor and develop an high performing office staff; leverage the support of the Home Office; ensure all risk management issues are in compliance with company standards Business Development: Represent Bear Creek in conjunction with the vision statement in the local community, develop and execute local office marketing programs the restaurant using company guided strategies; identify and know local trade area; plan and execute on an active community involvement strategy that enhances the quality of the customer experience and overall image of the Brand in the community Qualifications: We provide all the hands on training you need. Coaching and specialized knowledge in the industry is provided. Successful candidates will go through an extensive training program that is taught in a multidisciplinary dental office where trainees receive hands-on training. This experience provides trainees with firsthand knowledge about what is entailed with managing a team of 15-25 in a healthcare delivery service office. After the successful completion of the training program, candidates will have full control of your earning potential. Motivated candidates have the potential to earn up to a six-figure salary! ***Spanish and English Fluency Required*** ***Saturday Availability Required*** • Minimum of High School Diploma or GED required, Associate Degree preferred • Must be 18 years of age or older • Proficient in a variety of technology systems, especially Microsoft Office (Word, Excel, Outlook) and able to adapt to new systems quickly • Minimum of 3 plus years of previous dental, retail or restaurant supervisory experience • Knowledge and skills in staffing • Ability to lead, motivate, and empower Bear Creek’s staff to higher levels of performance • Ability to align staff members with Bear Creek’s culture by balancing seriousness and having fun • Takes initiative • Has excellent verbal and written skills • Ability to manage all public dealings in a professional manner • Ability to recognize problems and problem solve • Ability to accept feedback and willingness to improve • Ability to set goals, create plans, and convert plans into action • Ability to measure performance, subjectively and objectively • Is a Brand ambassador both in and outside of the office

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245 days ago

Office Manager Dental Front Office ConfidentialMontclair, NJ 07042

Elite Dental Office Manager Only Fee for Service Boutique Cosmetic and Implant practice looking for Hard working, organized individual with management experience. Candidate Must be able to move the needle. Huge Marketing Budget Candidate should have Dentrix software experience case presentation skills for closing case 10-70 k Scheduling and Recall Management Benefits include profit sharing and health Insurance HIGH SIX FIGURE INCOME POTENTIAL FOR SPECIAL CANDIDATE Average employee has 6 figure retirement fund based on 6-8yr history of employment IMPORTANT.... CANDIDATE MUST INCLUDE COVER LETTER AS TO WHY THEY WOULD MAKE IDEAL ADMINISTRATOR

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248 days ago

Office Manager Dental Front Office Alpine Dental Group Atlanta, GA 30305

We are a premier dental office located in the heart of Buckhead looking for a professional, energetic office manager! Office duties include a mix of clerical and administrative responsibilities such as: checking in patients, making treatment plans, scheduling patients, submitting insurance claims, and confirming insurance benefits; also tasks such as tabulating and submitting payroll, interviewing and hiring staff, managing bills, etc. Please email resumes to alpinedentalgroupofbuckhead@yahoo.com

Mon, Tue, Wed, Thur, Fri

249 days ago

Office Manager Dental Front Office Birmingham Dental, PLLC/Birmingham Dental, PLLCBirmingham, AL 35205

We are looking for a friendly and motivated assistant office manager to join our team with ambitions to grow into an office manager role! This role will report directly to our office manager and we are looking for "self-starters" who are motivated, detail oriented, and punctual. You will be one of the first interactions many patients have with our office and we are looking for someone who takes pride in that. The most important qualification is being able to be friendly and empathetic towards patients while still being firm in enforcing our office policies and taking payment. Roles and responsibilities: - Greet patients and verify that all paperwork is up to date at check-in. - Take payment up front if patient is there for treatment with Dentist. - Verify patients insurance eligibility, coverage, and remaining benefits. - Schedule patients per our office scheduling guidelines. - Answer incoming calls and emails. - Call patients prior to appointment to let them know what their estimated out of pocket cost will be. - Check patients out and take any additional patient portion payments. - Present treatment plans to patients and walk them through the treatment timeline. Things we value: - Team players - Consistency - Excellence Pluses but not required: - Previous experience as a dental assistant or dental hygienist and has a great clinical understanding of dentistry. Compensation: $18-$24/hr (depending on experience). Monthly office performance bonus Benefits (eligible after 90 days): - Health Insurance (we will cover 50% of employee premium) - At cost dental care (we have office family days twice a year) - Retirement plan (we match up to 3%) - Accrue up to 10 days PTO Our office is open Monday-Thursday 8-5 but we typically wrap up the day around 5:30.

Mon, Tue, Wed, Thur

268 days ago

Office Manager Dental Front Office Texas Endodontic CenterAllen, TX 75013

We are looking for a Dental Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Must have previous experience as a Front office manager in dental. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities: Serve as the point person for office manager duties including: maintenance, insurance, mailing, supplies, equipment, bills, errands, bank deposits Schedule meetings and appointments Organize the office and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced are sent to the accounting department Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to staff and patients Assist in interviewing new hires Address employees queries regarding office management issues (e.g. stationery, and Hardware) Skills: Proven experience as a Dental Office manager Experience in Open Dental Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Must have 1-2 years previous dental experience as office manager

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